scalablelab Book a call ↗
YOUR BUSINESS. YOUR TEAM. YOUR SYSTEM.

Your own
AI team.

Built around your business.

We build your AI chief of staff and specialist agents around your people, tools and company knowledge. You own the system. We help keep it useful.

Find your first workflow ↗ See sample outputs ↓
Built for you. Owned by you. Managed by Scalable Lab.

Speak with your chief of staff in the Hermes app, Slack, Telegram, email or another configured channel. Explore all nine options ↓

YOUR AMBITION. SET IN MOTION.
01 / THE BRIEF

One request. A whole team.

Tell your chief of staff what you need. It coordinates the people and agents behind the work.

ILLUSTRATIVE WORKFLOW · NOT A LIVE ACCOUNTFollow the full handoff ↓
A CUSTOM BUILD. NOT A PLATFORM YOU HAVE TO RENT. SEE A REQUEST BECOME WORK ↓
LESS CATCHING UP. MORE CLEAR NEXT MOVES.

Your business.
At a glance.

Your chief of staff turns the work into a concise briefing: what changed, what is blocked and the decision only you can make.

Explore the working example ↗
NIGHT SHIFT / OWNER BRIEFILLUSTRATIVE SNAPSHOT
YOUR NEXT DECISION

Review the launch campaign.

The product ad, three-slide carousel and short film are ready for creative review. Your marketing lead can approve the direction or request changes.

Open review queue ↗
What changed
A coordinated creative package is ready.Source / sample creative package
What is blocked
Publishing accounts and permissions are not configured.Source / example launch checklist
Who acts next
Your marketing lead reviews. The account owner handles access. Your chief of staff coordinates the handoff.Source / example workflow
Fictional business. Real sample assets. No live accounts are connected; example decisions are not sent or saved.
YOUR KNOWLEDGE. LESS REPEATING YOURSELF.

A team that knows
how you do things.

We configure approved brand guidance, procedures and feedback into maintained company memory. You can review and correct it as your business changes.

Brief once.
Build on it.

Your people set the direction. Your chief of staff coordinates the work. Each specialist gets the context it needs, not unrestricted access to everything.

Only the approved knowledge relevant to the job. HR and payroll stay outside these example roles. New sources and permissions need approval.

Illustrative AI roles, not human staff. The actual team is configured around your work.

NIGHT SHIFT / COMPANY MEMORYILLUSTRATIVE
MARKETING / MAYA · AI

“Keep it unmistakably us.”

Prepare a launch campaign for the marketing lead to review.

Approved sources
Brand guide · launch brief · approved creative
Remembered direction
Charcoal packaging. Cream typography. Confident, concise language. No health claims.
Prepared action
Draft a coordinated ad, carousel and film using that direction.
Human checkpoint
Your marketing lead reviews the creative. Publishing and budgets stay separately authorized.
OPERATIONS / THEO · AI

“Make the handoff clear.”

Prepare the next step without chasing everyone yourself.

Approved sources
Launch checklist · agreed owners · review procedure
Remembered direction
Creative approval comes before scheduling. Missing account access is a blocker, not permission to improvise.
Prepared action
Assign the next handoff and flag the outstanding account setup to your chief of staff.
Human checkpoint
Your account owner grants access. This role cannot authorize spending or change permissions.
RESEARCH / ALEX · AI

“Find what actually matters.”

Bring evidence back, not another pile of tabs.

Approved sources
Competitor list · public pages · agreed research brief
Remembered direction
Separate an observed change from an interpretation. Keep the source and capture date attached.
Prepared action
Prepare a source-linked briefing and possible responses for the team to evaluate.
Human checkpoint
Your team validates material findings before acting. Customer records and private finance files are not part of this role.
An example of configured access, not a live memory service. Approved feedback updates the record; it does not automatically retrain the underlying model.
ONE REQUEST. A VISIBLE CHAIN OF WORK.

Don't just take our word.
Follow the handoff.

Move through the example and open the sample deliverables. This illustrative board is not a required client interface. Keep your workflow or build your first one ↗

Your team, in motion INTERACTIVE EXAMPLE · NOT A LIVE WORKSPACE
YOUR CHIEF OF STAFF IN SLACK
YOU

Build a launch campaign for NIGHT SHIFT. Give us a product ad, a carousel and a short film. Check the market first.

CHIEF OF STAFF

I've split the launch into research and creative tasks. I'll keep the product, carousel and film consistent, then bring the campaign back for your approval.

YOU → CHIEF OF STAFF → SPECIALISTS
SHARED KANBAN BOARD

NIGHT SHIFT / launch

EXAMPLE

Queued 1

CONTENT AGENT
Create the launch ad, carousel & film

Depends on the research brief

↳ Coordinated by your chief of staff

In progress 1

RESEARCH AGENT
Review competitor content themes

Public pages via Firecrawl

↳ Brief goes to the content agent

Needs you 0

Done 0

CHIEF OF STAFF / AT A GLANCE EXAMPLE REPORT
Completed 0 of 2 tasks
Moving forward 2 tasks
Needs your decision Nothing yet

BRIEFING Research is underway. Content is queued for the handoff.

Research is underway. Content is queued for the handoff. STEP 1 / 4
MARKET VIEW / Open intelligence dashboard ↗ CONTENT OUTPUT / Open the creative gallery ↓ OWNER VIEW / Open chief-of-staff dashboard ↗
ONE POINT OF CONTACT. YOUR CHOICE OF CHANNEL.

Your chief of staff.
Already in your day.

Send a request, share context or review the next move in an app you already use. We help you choose and configure the right connection for your business.

For you on the go: start with Telegram.

For your business team: start with Slack.

Find your best fit ↗
Nine ways to communicate with your chief of staff
Your channelA good fit forWhat to know
Hermes desktop appA dedicated workspace to speak directly with your chief of staff, share files and review outputs.An optional app, not a required migration. We configure the app and its connection to your AI system. Privacy depends on the configured model, hosting and tools, not the app alone.
TelegramQuick requests, voice notes and sharing files from your phone.Our starting recommendation for personal mobile access. We configure your agent connection and approved users.
iMessageSpeaking with your chief of staff through Apple Messages.Requires a separately configured bridge, such as BlueBubbles or Photon, and compatible infrastructure.
WhatsAppStaying in a familiar app for day-to-day requests.Connects through a bridge or the official WhatsApp Business Cloud API. Features, account requirements and charges depend on the route.
SlackA chief of staff working alongside your business team.Use channels, threads and files for team conversations. Workspace permissions and access are configured during setup.
DiscordTeams or communities already working in Discord.Supports direct messages, channels and threads. Voice-channel conversations are an optional configured feature.
SignalPeople who prefer Signal for their everyday messaging.Requires a signal-cli bridge. Encrypted messaging does not, by itself, make AI processing local or private.
EmailLonger briefs, attachments and updates you can read in your own time.Uses a dedicated chief-of-staff mailbox through supported IMAP/SMTP connections. Your email provider must allow the connection.
SMSOrdinary text messages without installing another app.Uses a Twilio phone number. Number rental, messaging charges and applicable carrier requirements apply.

Choose the channel. Agree the boundaries. These are connection options, not pre-connected accounts. We agree the channels, approved users, permissions and any third-party costs before setup. Features vary by channel; voice and file support are not universal.

Messaging services still handle the messages you send through them. Your AI model, tools and hosting determine where processing happens. Choosing Signal or a local model alone does not make the whole system private.

START WITH THE WORK THAT HURTS MOST

Three ways in.
One coordinated team.

A custom system we build around your team.
Not another platform to figure out.

01 CONTENT & MARKETING AUTOPILOT Your brand. Built.
Published. On autopilot. +

Give your marketing team more capacity, not more busywork. Turn their direction into on-brand carousels, Reels, YouTube clips and ad creative, ready for the review process they choose.

Brand brief → create → adapt → review or authorized autopilot → publish → report.

Connected accounts and supported formats. Ad management has separate access, budgets and change controls. No guaranteed reach or ad return.

See the sample content ↗
02 BUSINESS OPERATIONS Works with your team.
Not around it. +

Your chief of staff coordinates your people and agents, keeps owners and deadlines visible, follows up and brings blockers back to the right person.

Sales follow-up · support · store operations · finance admin · onboarding.

It watches competitors so you don't have to, using research agents and tools such as Firecrawl. Sources and monitoring frequency are agreed. Accountability is transparent follow-through, not covert monitoring.

03 OPTIONAL PRIVATE AI Your business knowledge.
Your own environment. +

For work that needs a stricter boundary, scope a local model and a controlled environment around the information involved.

Private workspace → local inference → controlled memory.

Private-only tasks must not fall back to cloud models. A private-deployment claim depends on testing the full agreed data path, including memory and external tools. See what must be verified ↗

Startup setup, taxes, or something else on your plate?+

Startup & LLC admin

Research official requirements, build checklists and coordinate paperwork. Entity choice, filings and legal advice need your review and qualified counsel.

Finance & tax preparation

Organize receipts, prepare reconciliation queues, track reviewed deadlines and assemble records for a CPA. Not a substitute for licensed advice or verified filings.

Sales, support & commerce

Keep CRM follow-ups, product copy, support routing and store exceptions moving. Payments, commitments and sensitive changes stay within explicit permissions.

ONE BRIEF. A COORDINATED CAMPAIGN.

Your next launch.
Already taking shape.

Meet NIGHT SHIFT, a fictional cold-brew brand. One visual identity, carried from the first impression to the final frame.

NIGHT
SHIFTCOLD BREW / LAUNCH CONCEPT
THE BRIEF

“Make our cold-brew launch impossible to scroll past. Give us a campaign, not just a few posts.”

Original Higgsfield-assisted concept work. Fictional brand, not client results or live account activity.
01 / SOCIAL CAROUSEL 1 / 3
A story worth swiping through.
03 / PAID SOCIAL CONCEPT ORIGINAL
A product shot with stopping power. ↓
04 / COMPETITOR INTELLIGENCE

What changed.
Why it might matter.

See what changed, inspect the evidence and turn useful signals into an example action plan.

Explore intelligence dashboard ↗ 05 / CHIEF-OF-STAFF OVERVIEW

The work. The blockers.
The decision you need to make.

Open the review queue, inspect the real campaign assets and simulate an approval or change request.

Explore your client dashboard ↗
CONTROL IS PART OF THE BUILD

Your accounts.
Your rules.

A useful system fits your business without making you dependent on our account, one model or a black box.

  1. 01 / APPROVED ROUTES

    Configure the model for the work.

    Permissions and privacy first. Then evaluated quality, speed and cost. Agents use configured routes, not unrestricted model switching.

  2. 02 / BILLING & LIMITS

    Make the running costs visible.

    Agree a billing owner, provider billing alerts and spending limits where supported. Confirm API access, credit and usage limits; a consumer subscription may not cover automation. Authorized people manage payment methods.

  3. 03 / PREPARED FALLBACKS

    Pre-approved backups, not surprises.

    Test alternate models where suitable. They must meet the same permissions and privacy rules. Private-only work must never silently move to a cloud model.

    No permitted route? Stop and flag it.

    Payment failures, provider outages and rate limits can still interrupt work. No backup is a promise of uninterrupted service.

KEEP YOUR WORKFLOW. OR BUILD YOUR FIRST ONE.

Your tools.
Your workflow.
Your AI team.

Already using Jira, ClickUp, Notion, or another task-management platform? We connect your AI chief of staff and specialist agents to the tools you already use, where supported.

Starting without a system? We can build or configure one around your business, with clear tasks, progress updates, approvals and deliverables in one place.

Compatibility depends on platform capabilities, APIs, plan, permissions and agreed scope. Each integration is scoped and tested before launch, not assumed to work out of the box. Product names identify examples, not certified partnerships. No live accounts are connected to this website demonstration.

Already have a system?
Keep the way your team works.Use your existing system for requests, progress, approvals and deliverables wherever the agreed integration supports them. No forced migration to Hermes or Multica.
Starting without one?
A system built around your business.We can build or configure suitable task tracking and a dashboard around your team, owners and approval steps. The interface and handover are agreed during discovery.
Requests & updates
Your preferred connected channelTalk to your chief of staff and receive agreed updates. Compare the messaging options ↗
Company knowledge
Approved documents · brand guidesSelected sources, role-specific access and reviewed updates.
Research & delivery
Firecrawl · supported publishing APIsPublic-page research and authorized delivery. Confirm each required integration before the build.
WE BUILD IT. YOU KEEP IT.

Your system first.
Our care, by choice.

Scope your first workflow ↗
01 / SCOPE

Find the useful starting point.

Map the bottleneck, tools, owners and risks. Agree the first workflow, costs, permissions and written definition of done.

YOU GET / A SCOPED BUILD PLAN
02 / BUILD & PROVE

See it work before it runs.

Connect approved accounts, configure the team and demonstrate outputs, handoffs and stop-and-ask checks against agreed acceptance tests.

YOU GET / A VERIFIED FIRST WORKFLOW
03 / HAND OVER & SUPPORT

Own the working system.

Launch the agreed workflows, train your people and receive the documentation. Stay with us for ongoing care, manage it yourself or bring another provider.

YOU GET / A DOCUMENTED HANDOVER

A custom build you keep.

Your accounts, company knowledge and agreed custom workflows, code and assets. The proposal records what is delivered, where it runs and how it is handed over. No mandatory Scalable Lab subscription to retain the agreed system.

Optional monthly care

Monitoring, maintenance, support and improvements are scoped separately from the build. Provider usage, hosting, third-party tools, hardware and ad budgets stay visible as separate costs.

LEAVING MONTHLY CARE? THAT IS YOUR CHOICE.

Take the system.
Not a fresh start.

We hand over the agreed working system in its documented handover state: custom source and configurations, approved company knowledge and assets, an account register, operating instructions and agreed backup and restore steps.

You can run it yourself or appoint another provider. There is no requirement to rebuild simply because you stop our monthly care. Provider accounts, hosting and usage costs still need to stay active; future changes and support are separate.

See the handover scope ↗
PROVE THE VALUE BEFORE EXPANDING

Measure useful work.
Not AI hype.

Start with one workflow and an agreed baseline. Compare the pilot against how your team works today, including the time people still spend reviewing.

Capacity
Turnaround and accepted outputs, not the number of drafts generated.
Quality
Review effort, corrections and rework before an output is usable.
Net value
Measured benefit against build, care, provider and human-review costs. Track commercial outcomes separately where evidence supports them.
BEFORE WE GET TO WORK

Clear answers.
Fewer unknowns.

Can we keep Jira, ClickUp, Notion or our existing task system?+

Yes, where supported. We scope how your AI chief of staff and specialist agents connect to your existing system so your team can keep using it for requests, progress, approvals and deliverables. Compatibility depends on platform capabilities, APIs, plan, permissions and agreed scope. We confirm the supported actions before the build; not every tool or feature works out of the box. There is no forced migration to Hermes or Multica, and naming a platform does not imply a certified partnership.

What if we do not have a task-tracking system yet?+

We can build or configure a suitable task-tracking system and dashboard around your business, with clear tasks, owners, progress updates, approvals and deliverables. We agree the workflow, interface, access and handover with you. An internal agent task board can be optional execution infrastructure; it does not have to become your client-facing product.

What do we own, and can we leave monthly care?+

Yes. The agreed custom system, company knowledge, code, configurations and assets are delivered for your business, with client-controlled accounts and documented handover. Monthly care is optional, not a condition for retaining that system. You or another provider can maintain it. Active hosting, provider accounts and usage costs are still needed. Read the ownership and handover scope ↗

Who keeps the AI accounts funded?+

Your designated billing owner controls the provider accounts. During the build, we agree access, billing alerts and spending limits where supported, plus any tested backup routes. A ChatGPT or Claude consumer subscription does not necessarily include the API access a workflow needs. No payment or alternate model can guarantee continuous service, and private-only work cannot silently fall back to cloud processing.

Is this for startups or existing teams?+

Both. Start with one useful workflow. We build around your people and tools, whether you're launching a brand or reducing the administrative load of an established business.

Can content really run on autopilot?+

A scoped workflow can create, adapt, schedule and publish under your agreed brand and review rules. Platform APIs, supported formats and account permissions determine what runs automatically. Ad management has separate budgets and change controls.

Does 24/7 mean someone is always on support?+

No. Scheduled and event-driven AI work can continue around the clock. This is not a guarantee of uninterrupted uptime or 24/7 human support. Hosting, monitoring and human support commitments are defined in the service scope.

Can private AI work with Slack or Telegram?+

Private inference can run on your server without a cloud-model route, but external messaging platforms still receive messages sent through them. Use a self-hosted interface for stricter privacy. We validate the complete data path before making a private-deployment claim.

How soon can we launch, and what does it cost?+

It depends on the workflow, integration access, review requirements and hosting. After discovery, you receive a proposal with milestones, acceptance criteria and ongoing costs before a build commitment.

YOUR AMBITION. YOUR TEAM. YOUR SYSTEM.

Let's build the team
behind your next move.

A 30-minute discovery call. Bring the bottleneck.
We'll map the first useful workflow, what you own and what comes next.

Book your discovery call ↗ No commitment. No technical brief needed.
WHAT WE'LL COVER

01 / The work that keeps slipping
02 / Your tools, team and approval needs
03 / A scoped starting point, not a giant rebuild

Monday–Friday · Pacific local time
6–8 a.m. and 11 a.m.–5 p.m.
LET'S BUILD YOUR TEAM

Make room
for what's next.

Choose an available time on our Google Calendar booking page. This website does not reserve a slot until you complete the booking there.

30-minute Google Meet calls, Monday–Friday. Pacific local time: 6–8 a.m. and 11 a.m.–5 p.m.

Original sample

Download sample ↓